Knowledge Base

What is Dropbox? What Does it Do in Basic Terms?

Dropbox is a cloud-based file storage, synchronization, and sharing service. Basically, it stores the files and folders on your computer on a secure server on the internet. This allows you to access your files from different devices (computer, phone, tablet), easily share them with others, and reduce the risk of data loss.

• File Storage: Securely stores your files in the cloud.
• Synchronization: Automatically updates your files across different devices.
• Sharing: Allows you to easily share your files with others.
• Backup: Prevents data loss by backing up your files.

Dropbox offers significant advantages for both individual users and businesses. It facilitates teamwork, increases data security, and supports remote work.

On Which Devices Can I Use Dropbox?

Dropbox is compatible with a wide range of devices and operating systems. It can be used on different platforms so you can access your files from anywhere:

• Windows: On desktop and laptop computers with the Windows operating system.
• macOS: On desktop and laptop computers with the macOS operating system.
• Linux: On various Linux distributions (e.g., Ubuntu, Fedora).
• iOS: On Apple devices such as iPhone and iPad.
• Android: On phones and tablets with the Android operating system.
• Web Browsers: Through any web browser (Chrome, Firefox, Safari, Edge).

To use Dropbox, you can download and install the appropriate application for your device or log in to your account via a web browser.

How Does Dropbox Work? How Are Files Synchronized?

The working principle of Dropbox is quite simple. The Dropbox application you install on your device creates a special folder on your computer. All files you add to this folder are automatically uploaded to Dropbox servers and synchronized with your other devices. The synchronization process runs continuously in the background, and changes made to files are instantly reflected on other devices.

Step-by-Step Synchronization Process:

1. Install the Dropbox application on your device and log in to your account.
2. A Dropbox folder will be automatically created on your computer.
3. Files you add to this folder will begin to be uploaded to Dropbox servers.
4. Dropbox applications on your other devices will also download and synchronize these files.
5. Changes you make to files (adding, deleting, editing) are automatically reflected on other devices.

Example: When you put a presentation file from your office computer into your Dropbox folder, this file is automatically synchronized to your home computer and mobile phone. This way, you can access the presentation anytime and from anywhere.

Technical Detail: Dropbox uses a technique called "delta sync" to optimize the synchronization process. Thanks to this technique, only the changed parts are uploaded instead of uploading the entire file again. This saves bandwidth and speeds up the synchronization process.

# Example of uploading a file using Dropbox API with Python
import dropbox

dbx = dropbox.Dropbox("YOUR_ACCESS_TOKEN")

with open("local_file.txt", "rb") as f:
    dbx.files_upload(f.read(), "/dropbox_file.txt", mode=dropbox.files.WriteMode.overwrite)

print("File uploaded to Dropbox.")

What Are the Differences Between Dropbox's Paid and Free Plans? Which Plan Should I Choose?

Dropbox offers various paid and free plans for different needs. The free plan offers basic file storage and sharing features, while paid plans offer more storage space, advanced security features, and additional features. When deciding which plan is right for you, it is important to consider your storage needs, budget, and need for additional features.

Which Plan Should I Choose?

• Free (Basic): Suitable for users who only need basic file storage and sharing.
• Plus: Suitable for individual users who need more storage space and want access to advanced features.
• Family: Offers storage space and sharing for multiple users (family members).
• Professional: Offers more storage space, advanced security features, and collaboration tools for businesses and professionals.

How Do I Share Files and Folders in Dropbox? How Do I Manage Sharing Permissions?

Dropbox makes it easy to share files and folders with others. It offers different methods and permission options for the sharing process. By properly managing sharing permissions, you can ensure the security of your data.

Sharing Methods:

• Creating a Shareable Link: By creating a link for a file or folder, you can share this link with anyone you want. Anyone with this link can access the file or folder (depending on permissions).
• Directly Inviting: You can invite specific people to a file or folder using their email addresses. These people can access the file or folder by logging in with their Dropbox accounts.

Sharing Permissions:

• View Permission: Only allows viewing the shared file or folder. The recipient can download the file but cannot edit it.
• Edit Permission: Allows viewing and editing the shared file or folder. The recipient can edit the file, add new files, and delete existing files.

Step-by-Step Sharing Process:

1. Find the file or folder you want to share in your Dropbox folder.
2. Right-click on the file or folder and select the "Share" option.
3. Choose the sharing method (creating a link or directly inviting).
4. Set the permissions (view or edit).
5. Share the link or invite people.

Important Note: When sharing sensitive data, always be careful to use the lowest permission level. Do not grant editing permission unless necessary, and keep sharing links secure.

How Can I Recover Deleted Files in Dropbox? What is the File Recovery Process?

Dropbox is quite successful at recovering accidentally deleted files. Although the file recovery period is longer in paid plans, you can recover deleted files for a certain period even in the free plan.

File Recovery Process:

1. Log in to the Dropbox website.
2. Go to the "Deleted Files" section.
3. Find the file you want to recover.
4. Click on the file and select the "Restore" option.

File Recovery Times:

• Free (Basic): 30 days
• Plus, Family: 30 days
• Professional: 180 days

Important Note: After the file recovery period expires, the files are permanently deleted and cannot be recovered. Therefore, try to recover deleted files as soon as possible.

What are Dropbox's Security Features? How Safe is My Data?

Dropbox takes a number of security measures to ensure the security of user data. These measures are aimed at protecting your data from unauthorized access and preventing data loss.

Security Features:

• Data Encryption: Dropbox encrypts your data both in transit (SSL/TLS) and at rest (AES-256). This prevents your data from being read by unauthorized persons.
• Two-Factor Authentication: Two-factor authentication (2FA) adds an extra layer of security to prevent unauthorized access to your account. When you log in to your account, you will need to enter a verification code sent to your phone in addition to your password.
• Advanced Access Controls: Dropbox allows you to manage the sharing permissions of your files and folders in detail. This allows you to control who can access your data and what they can do with it.
• Version History: Dropbox stores older versions of your files. This allows you to undo accidental changes or recover deleted files.
• Security Monitoring: Dropbox monitors activity in your account (logins, file changes, shares) and attempts to detect suspicious activity.

Data Security Tips:

• Use a strong and unique password.
• Enable two-factor authentication.
• Manage sharing permissions carefully.
• Do not click on suspicious links and do not trust files from unknown sources.
• Keep your Dropbox application and operating system up to date.

Dropbox takes data security very seriously and is constantly working to improve security measures. However, it is important for users to be careful and follow the tips above to ensure their own security.